Information arrives
An email, form, document, appointment or lead.
AI automation that saves real work
Ventega AI develops intelligent workflows that automate emails, leads, appointments, documents and internal processes, with human oversight and clear business impact.
Does this sound familiar?
Routine work consumes your most valuable resource: time.
Too many emails in the inbox
Recurring standard questions
Manual lead capture
Lost customer enquiries
Unclear responsibilities
Scheduling chaos
The solution
Tailored AI workflows instead of isolated solutions.
Ventega AI analyses your processes, identifies automation opportunities and builds tailored AI workflows using your existing tools — human oversight remains wherever it is needed.
Ventega Automation Check
Your project. Scoped in five steps.
Choose the relevant services and share only the information we genuinely need for a sound initial assessment.
Services
What we automate for you.
Modular by design — start with one workflow and expand as needed.
Currently available
These three services can already be implemented as active Ventega workflows.
Available
Email automation
GREEN/YELLOW/RED routing, reply drafts, automated responses, internal alerts, labels and logging.
Learn more → AvailableAppointment & calendar automation
Prepare appointments, check availability and send confirmations and reminders automatically.
Learn more → AvailableLead capture
Structure enquiries, identify project data, detect missing information, assess lead quality and record leads in Sheets or your CRM.
Learn more →Coming soon
These solutions are being carefully expanded. You can register your interest now, and we will let you know when the relevant service becomes available.
Coming soon
View all coming-soon services →Dashboards & analytics
Lead statistics, frequently asked customer questions, processing times and automation rates at a glance.
Learn more → Coming soonAI controlling & business intelligence
Automatically analyse liquidity, revenue, profit and loss, cash flow and management KPIs to support owners and management in decision-making.
Learn more → Coming soonAI team members
Custom AI assistants with a name, role and specialist knowledge, available via email, WhatsApp, Telegram, website chat or internal tools.
Learn more → Coming soonDocument & data extraction
Extract information from emails, PDFs, forms and attachments and identify invoices, proposals, orders or complaints.
Learn more → Coming soonCustomer service automation
Answer standard questions, detect complaints, trigger escalations and connect FAQs and knowledge bases.
Learn more → Coming soonCRM & follow-up workflows
Manage contacts, track each lead’s status, schedule follow-ups and hand cases over to sales or back office teams.
Learn more → Coming soonProposal preparation
Collect proposal data, prepare follow-up questions and create internal notes, with no automated pricing commitments without approval.
Learn more → Coming soonInternal process automation
Create tasks automatically, assign responsibilities, track status and connect workflows.
Learn more → Coming soonTool stack & integrations
Make, n8n, Claude, Google Sheets and Gmail / Google Workspace, expandable with CRM systems, calendars, databases and APIs.
Learn more → Coming soonGDPR, privacy & security
Documented data flows, data-processing agreements, retention periods, access concepts and human approval before go-live.
Learn more →Potential Calculator
How much potential is there in your business?
Estimates are sufficient. The tool calculates in real time which services could be worthwhile for you.
Your business
Estimates are sufficient; everything is calculated in real time.
12
300
30 %
15
10
40
45 €
How we calculate: We use typical processing times for each task, such as approximately 2.5 minutes per email and 12 minutes per lead capture, and multiply them by a realistic automation rate of 55–75%. The result is a rough, non-binding estimate and not a proposal.
Savings / year
0 €
≈ €0 per month
Time / week
0 h
≈ 0 working days per month
Recommended services
0
based on your inputs
Your potential analysis
Services are sorted by savings potential. Greyed-out items are not yet worthwhile based on your current figures.
Cost vs. savings
What the automation costs and what it can deliver.
Your savings / year
0 €
vs.
Ventega costs in year 1*
0 €
Net benefit in year 1
0 €
* Non-binding estimate based on the recommended implementation scope. It covers the one-time setup (–) plus ongoing support and tool costs (– / month). Binding prices are agreed only after the specific process has been analysed.
Recommended expansion path
From the first workflow to an ongoing supported solution, based on your inputs.
1 · Recommended starting point
calculating …
2 · Useful next step
3 · Ongoing operation
Monitoring, ongoing adjustments and monthly optimisation, for example with Dashboards & analytics or AI team membersn.
Your automated recommendation
Generated automatically from your industry and inputs, explaining how Ventega could approach your specific situation.
Note: The analysis is provided solely as non-binding guidance. Please do not enter personal, confidential or commercially sensitive information.
Non-binding automated assessment; it does not replace an initial consultation.
Let us talk about your potential.
In a free initial consultation, we review your processes in detail, clarify GDPR considerations and create a concrete roadmap, with no automated pricing commitments and human approval before every live deployment.
Maken8nClaudeChatGPTOpenAICodexGeminiGoogle WorkspaceGmailGoogle SheetsGoogle CalendarMicrosoft 365OutlookTeamsWhatsAppTelegramCRM-SystemeDatenbankenAPIsWebhooksZapierAirtableNotionSupabase
Modular expansion
Start with one workflow. Grow into an AI infrastructure.
Ventega AI starts where the greatest benefit can be achieved and expands your solution step by step with additional workflows, dashboards, AI team members and integrations.
STAGE 1 · START
First AI workflow
A clearly defined initial workflow, such as email automation, lead capture or document structuring. Quick to test, easy to measure and low-risk.
Email traffic lightLead captureDocument extractionPotential analysis
STAGE 2 · EXPANSION
Additional modules
Once the first workflow is working, related processes can be added. Step by step, this creates a connected automation system.
Dashboards & analyticsCRM & follow-upsAI team membersScheduling logicAI Controlling & BI
STAGE 3 · ONGOING OPERATION
Support & optimisation
Ventega AI can support the solution on an ongoing basis, adjust rules, add processes, monitor results and develop the system as your business evolves.
MonitoringAdjustmentsNew channelsNew rolesMonthly reporting
One-time setup
Analysis, prototype, workflow development, testing and approval, set up properly around a clearly defined initial project.
Expandable modules
Add workflows, dashboards, AI team members, integrations, locations or departments whenever it makes sense for your business.
Monthly support
Monitoring, error checks, adjustments, new rules and smaller enhancements to keep the solution reliable in everyday use.
Use Cases
Where digital routine becomes an automation opportunity.
Almost any organisation can benefit when recurring work moves between email, data, documents, appointments and systems.
Content is classified
Relevant data, urgency and the next action.
Routine runs reliably
Capture, assign, remind, prepare or escalate.
People retain oversight
Approvals, exceptions and outcomes stay visible.
About Ventega
Technology becomes valuable only when it works in everyday operations.
Ventega AI combines process insight, pragmatic implementation and human oversight. We do not start with a tool, but with the question of which work should become reliably easier.
Turning AI into Business Advantage.
Ready to turn AI into a real business advantage?
Email us at office@ventega.at — we will get back to you promptly.
Start Automation Check