Appointments that organise themselves.
Site visits and customer appointments are prepared automatically: identifying scheduling needs, checking availability, sending suggestions, confirmations and reminders.
From “Do you have time next week?” to a confirmed calendar entry.
Enquiry, appointment suggestions, calendar view, confirmation and reminder — fully prepared.
AI identifies
Mini calendar view · available slots are suggested
Confirmation · automatic
“Your site visit has been confirmed for Wednesday at 2:00 p.m. You will receive a reminder one day beforehand.”
Reminder · 24 hours before REMINDER ACTIVE
The customer receives a reminder and your team receives a daily overview with the address and purpose of the appointment, so everything is fully prepared.
How it works.
Enquiry
The customer requests a site visit or consultation.
Need identified
AI identifies the intention and purpose of the appointment.
Availability
Available slots are identified in the calendar.
Suggestion & confirmation
The customer selects a slot and a confirmation follows automatically.
Entry & reminder
Calendar entry with context and a reminder before the appointment.
What this service solves.
Email ping-pong
Five emails back and forth just to find a suitable time.
Missed appointments
Customers do not attend because no reminder was sent.
Double bookings
Availability is checked manually and conflicts are overlooked.
Unprepared appointments
Important customer information is not available at the appointment.
What your business gains.
Less coordination, fewer no-shows and better-prepared appointments; your team knows exactly what the meeting is about.
Automation with sound judgement.
- Appointment suggestions follow your rules for buffer times, working hours and regions, while exceptional cases are confirmed by a person.
- No unchecked automated decisions in critical cases — sensitive matters are always escalated to a person.
- No binding pricing, legal or personnel decisions without explicit approval.
- GDPR requirements are considered from the outset. A legal review is required before going live with real customer data, and test and live systems remain separate.
Useful next steps
Once this workflow is in place, these are often the most useful next steps:
Discuss this automation?
In a free initial consultation, we assess how appointment and calendar automation can specifically reduce your team’s workload — with no obligation and on equal terms.